1. Purpose & Objectives

The Member Transfer Process ensures a smooth and structured transition when a member requests to move to another location before completing their 6-month contract by:

✅ Evaluating the feasibility of the transfer based on space availability and business suitability.
✅ Maintaining fair and transparent decision-making between store managers and members.
✅ Ensuring all contractual obligations are properly addressed before the transfer.
✅ Supporting business growth by aligning member placement with market demand.

2. Request & Assessment

📌 Member Request Submission: When a member requests a transfer before completing their contract, store managers from both the current and requested locations will assess feasibility.

✅ Assessment Criteria:

• Availability of booth spaces at the new location.
• Compatibility of the member’s products with the new market.
• Overall business suitability and demand at the requested location.

3. Manager Decision & Communication

📌 Evaluation & Decision-Making:
The store managers will determine whether the transfer is viable and beneficial for both the member and the receiving location.

✅ If approved, the member will be notified and given details on the next steps.
❌ If denied, the member will receive an explanation of the decision.

4. New Contract Agreement

📌 Contract Renewal Before Transfer:
✅ If the transfer is approved, the member must sign a new contract with the receiving location before canceling their existing agreement.
✅ The new contract will outline location-specific terms, which may differ from the previous agreement.

⚠️ Note: Contracts cannot be transferred directly between locations. A new agreement is always required.

5. Cancellation & Exit Policy

📌 Following Proper Exit Procedures:
If the transfer involves canceling the current contract, the member must adhere to all Exit Policy guidelines, including:

✔ Providing the required notice period.
✔ Clearing any outstanding obligations before departure.
✔ Ensuring a smooth exit from the current location.

6. Performance-Based Transfers

📌 Manager-Initiated Transfer Suggestions:
If a member's performance is declining, a store manager may suggest relocation to another site where demand for vendors is higher.

✅ The member will receive details on the potential new location and any relevant opportunities.
✅ The transfer remains voluntary, allowing the member to decide.

7. Finalizing the Transfer

📌 Ensuring a Seamless Transition:
Once the new contract is signed and all necessary arrangements are made:

✔ The member will complete the transfer to the new location.
✔ Store managers from both locations will coordinate to facilitate the move.

8. Compliance & Accountability

✅ All transfers must follow this structured process to ensure fairness and transparency.
✅ Managers are responsible for assessing, approving, and overseeing each transfer.
✅ Members must adhere to all contractual obligations and store policies.

🚨 Failure to follow this process may result in:
❌ Delays in the transfer process.
❌ Contractual disputes or violations.
❌ Missed opportunities for business growth.

By following this structured Member Transfer Process, Westside Market ensures fair decision-making, operational consistency, and a positive experience for all members involved.