1. Payroll Schedule

📌 Bi-Monthly Direct Deposit Payments
✅ Employees are paid bi-monthly on the 15th and last day of each month via Direct Deposit.
✅ Each paycheck reflects earnings for all completed work up to the preceding payroll period.

📌 Example Payroll Timeline

• Work performed from the 1st to the 15th will be paid on the 31st.
• Work performed from the 16th to the last day of the month will be paid on the 15th of the following month.

🚨 Employees must ensure their direct deposit details are accurate in Paylocity to avoid payment delays.

2. Work Hours & Overtime Policy

📌 Full-Time Work Schedule
✅ Full-time employees are scheduled for a minimum of 40 hours per week.
✅ Overtime pay applies for any hours exceeding 40 hours in a single workweek (Monday–Sunday payroll period).

📌 Overtime Approval Process
✅ All overtime must be pre-approved by the Operations Manager before scheduling.
✅ Store Managers must not schedule or approve overtime without prior authorization.

🚨 Unapproved overtime may result in disciplinary action and payroll discrepancies.

3. Changing Employment Status (Full-Time to Part-Time & Vice Versa)

📌 Formal Request Process
✅ Employees who wish to transition from Full-Time (FT) to Part-Time (PT) or vice versa must:

• Submit a formal written request via email from their personal email to their Store Manager.
• Clearly state the reason for the change and the preferred effective date.

📌 Approval & HR Process
✅ If approved, the Store Manager must forward the request to HR/Accounting for:

• Record updates in the HR system.
• Payroll adjustments reflecting the new employment status.

📌 Effective Date of Change
✅ All status changes will be effective at the beginning of the next pay period.

🚨 Verbal or unofficial requests will NOT be accepted—only documented email requests are valid.

4. Breaks & Lunch Policy

📌 Full-Time Employee Breaks (40 hours per week)
✅ 8-hour workday schedule includes:

• Two (2) paid 15-minute breaks.
• One (1) unpaid 30-minute lunch break.

📌 Part-Time Employee Breaks (16–35 hours per week)
✅ 8-hour workday schedule includes:

• Two (2) paid 15-minute breaks.
• One (1) unpaid 30-minute lunch break (if shift exceeds 6 hours).

📌 Break & Lunch Scheduling Guidelines
✅ Lunch breaks are not scheduled on Sundays.
✅ Employees must clock out and clock back in for their 30-minute lunch.
✅ Employees can leave the premises during their unpaid lunch break.

📌 Management Work Schedule (Managers & Assistant Managers)
✅ Managers may work 10-hour shifts and 45–50-hour weeks.
✅ Breaks follow the same structure, ensuring store coverage at all times.

🚨 Employees may be required to return to work during breaks based on business needs.

5. Payroll Deductions & Taxes

📌 Mandatory Payroll Deductions
✅ Westside Market deducts the following from employees' gross salaries:

• State & Federal Withholding Taxes.
• Social Security & Medicare (FICA) Taxes.
• Any court-ordered wage garnishments (if applicable).

📌 Voluntary Deductions
✅ Employees may authorize payroll deductions for:

• Retirement contributions.
• Health insurance (if applicable).

🚨 Employees should review their pay stubs regularly and report any discrepancies to HR immediately.

6. Compliance & Accountability

📌 Employee Responsibilities
✅ Adhere to scheduled hours and follow break policies.
✅ Submit all employment status change requests in writing.
✅ Review pay stubs regularly to ensure deductions and payments are accurate.

📌 Manager Responsibilities
✅ Ensure accurate scheduling of full-time and part-time employees.
✅ Obtain Operations Manager approval for all overtime.
✅ Ensure all employment status changes are documented and submitted to HR.

📌 Consequences of Non-Compliance
❌ Failure to follow scheduling, overtime, or break policies may result in corrective action.
❌ Unauthorized employment status changes will not be recognized by HR.
❌ Payroll errors due to inaccurate reporting may delay payments and require HR intervention.

🚨 Westside Market is committed to a fair, transparent, and well-structured payroll process to ensure employee satisfaction and compliance with labor laws.

7. Summary: Key Takeaways

✔ Employees are paid bi-monthly via Direct Deposit (15th & last day of the month).
✔ Overtime is only permitted with prior approval from the Operations Manager.
✔ Employment status changes must be formally requested via email.
✔ Full-time employees work 40 hours per week with structured breaks & lunch.
✔ Payroll deductions include taxes, Social Security, and voluntary contributions.
✔ Managers must ensure accurate payroll reporting and compliance.

By adhering to this Payroll & Employment Policy, Westside Market ensures fair and consistent pay practices, proper employee classification, and compliance with labor laws.