1. Member Request & Management Approval

📌 Approval Process for Shared Booths
✅ Members must request approval from the Store Manager before sharing a booth or space.
✅ The Store Manager will assess the suitability of the arrangement based on:

• Space availability
• Product compatibility
• Overall impact on the store layout and operations
  ✅ If approved, each member must sign an individual contract for the shared space.

🚨 Sharing a booth without formal approval is strictly prohibited.

🚨 Employees can not share a booth with any other member period.

2. Individual Contracts for Shared Spaces

📌 Contract Structure & Responsibilities
✅ The Store Manager will generate individual contracts for each member within the shared space.
✅ One member will be designated as the Primary Contract Holder, responsible for:

• Paying the full marketing fee for the booth.
• Ensuring compliance with store policies.
  ✅ The other member’s contract will:
• Reflect $0 as the marketing fee.
• Indicate “SHARED SPACE” with the corresponding Consigner ID.

📌 Contract Termination for Shared Spaces
✅ If the Primary Contract Holder moves out or relocates, the secondary member’s contract is automatically void.
✅ The remaining member must submit a new request for an independent contract or another shared arrangement.

🚨 Shared booth arrangements do not automatically transfer—each request requires approval.

3. Financial Obligations & Marketing Fee Structure

📌 Financial Responsibilities
✅ The marketing fee is paid solely by the Primary Contract Holder as outlined in their contract.
✅ The Secondary Member’s contract will indicate $0 for the marketing fee, with “SHARED” specified.

📌 Payout Hold in Case of Unpaid Fees
✅ If the Primary Contract Holder fails to pay the marketing fee, the Secondary Member’s payout will be held until the outstanding balance is collected.
✅ This ensures that all financial responsibilities are met before earnings are distributed.

🚨 Failure to pay marketing fees may result in loss of booth access or contract termination.

4. Clarity in Payout Allocations

📌 Separate & Transparent Payouts
✅ Each member’s contract must clearly specify the space number associated with their sales and products.
✅ Payouts will be processed separately based on the ownership of sold items.
✅ This ensures:

• Accurate financial tracking for each member.
• Clear accountability for revenue and payouts.

🚨 Members are responsible for tracking their own sales and ensuring accurate records.

5. Independent Documentation & Agreements

📌 Separation of Responsibilities
✅ Apart from the shared marketing fee, all other contractual obligations remain independent.
✅ Each member is individually responsible for:

• Maintaining their portion of the booth.
• Restocking their products.
• Adhering to Westside Market’s operational guidelines.

🚨 Shared booth members must work cooperatively to maintain their space professionally.

6. Periodic Review & Compliance Monitoring

📌 Store Management Oversight
✅ Store Management will review shared booth arrangements periodically to ensure:

• Both members adhere to their contractual obligations.
• The arrangement continues to be beneficial for all parties.
  ✅ If issues arise, store management may modify or terminate the shared arrangement at their discretion.

🚨 Failure to comply with contract terms may result in revocation of shared space privileges.

7. Summary: Key Takeaways

✔ All shared booth requests must be approved by Store Management.
✔ Each member signs an individual contract, with one designated as the Primary Contract Holder.
✔ Only the Primary Contract Holder is responsible for the marketing fee.
✔ The Secondary Member’s payout may be held if the marketing fee is unpaid.
✔ Each member’s sales and payouts are tracked separately.
✔ Shared booth arrangements are reviewed periodically for compliance.

By following this Shared Booth & Space Policy, Westside Market ensures fairness, accountability, and clarity in managing shared spaces while fostering a productive and balanced vendor community