1. Purpose & Objectives

The Space Transfer Process ensures a structured and transparent system for members requesting to move within the same location by:

✅ Providing clear guidelines on eligible transfer requests.
✅ Ensuring fairness in space upgrades and marketing fee adjustments.
✅ Maintaining an organized process for documentation and approvals.
✅ Facilitating smooth transitions without disruptions to business operations.

2. Rules & Regulations for Space Transfers

📌 Eligibility for Space Transfers:
✅ A member requesting to move to a larger space or a space with a higher marketing fee within 6 months of their contract is permitted.
❌ A member requesting to move to a smaller space or a space with a lower marketing fee within 6 months of their contract will not be permitted to do so. (This policy ensures fairness and stability in space allocations.)

📌 Deposit Adjustments:
✅ When an existing member transfers to another space within the same location, they will only be required to pay the difference in deposit.

3. Request for Space Transfer

📌 Initiating the Request:
✅ If a member has a specific space in mind, they may directly request the desired transfer from the management team.
✅ If a member does not have a specific space in mind, they can discuss their preferences and requirements with store management, who will assist in identifying a suitable space.

4. Submission of Transfer Request

📌 Approval & Payment Process:
Once the transfer space is determined:
✅ Store management will initiate the transfer in the BMBerry Transfer Module.
✅ This action will trigger a notification for the member to approve the transfer and:

• Pay any deposit difference via a payment link provided.
• If a refund is owed, accounting will issue a check for the deposit amount.

⚠️ No member is allowed to physically move into the new space before settling the deposit difference and any required marketing fees.

5. Transfer Completion

📌 Final Approval & Occupancy:
✔ Once the transfer is fully processed, store management will officially approve and recognize the new space assignment.
✔ The member’s occupancy in the new space will commence on the 1st of the following month per the terms stated in the signed contract.

6. Compliance & Accountability

✅ All members must follow this structured transfer process to ensure fairness and transparency.
✅ Store management is responsible for overseeing and documenting all transfer approvals.
✅ Members are required to settle financial obligations before occupying the new space.

🚨 Failure to comply may result in:
❌ Delays in the transfer process.
❌ Loss of requested space due to non-payment.
❌ Contractual disputes regarding occupancy terms.

By adhering to this Space Transfer Process, Westside Market ensures an efficient, transparent, and well-managed approach for members transitioning between spaces within the same location.